Assets

Assets

Assets are the primary things of interest in K12Panel. They can be physical (desktops, laptops, pianos) or digital (subscriptions to online tools and services). If you spend money on it and want to track it, or it’s a computer you want to control, record it as an Asset.

The Assets Overview Screen

Each row is one Asset. Computer Assets prepopulate much of their information; for other types you provide the details, and you can edit any field on any asset. Common columns include Name (click to open the detail page), Make/Model, Serial, Checked Out, Class, and Site. For a full breakdown of every available column, see the Assets List: Columns Guide.

Searching for an Asset

• AI Search — use the “Ask about your inventory” box for natural-language queries. It may become your preferred way to search; see the AI Natural Language Search article for tips.
• Quick Search — search by name, make, model, serial number, or asset tag using the box at the top right.

Filtering the View

You can filter in three ways and mix them:

• The compass/navigation icon filters instantly to any Site.
• The filter icon by Asset Groups limits the view to a particular Asset Group.
• The filter icon by Class limits the view to a particular Asset Class.

Action Buttons

• New Asset — register an asset that isn’t a computer or Chromebook. (Computers are registered via the Agent; Chromebooks via Google sync.)
• Map — select assets and plot their last estimated location (GeoIP or Chromebook tracking) on Google Maps.
• Group (+ / −) — add or remove selected assets from Asset Groups, which is how Modifiers reach groups of computers at once.
• Activate / Inactivate — activate assets so they poll for Modifiers; inactivate to stop. Inactive assets still report basic info but Modifiers can’t affect them.

Most action buttons operate on all selected rows, so you can do mass work across many assets at once.

The Asset Detail Page

Click an asset’s name to drill in. Every asset shows at least two tabs — Basic Information and Subscriptions. As a computer asset reports login history, software, and hardware, additional tabs appear. If an expected tab is missing, the function responsible hasn’t successfully reported yet.

Asset Subscriptions

The Subscriptions tab tracks time-bound events tied to an asset — warranties, license renewals, SSL certificate expirations, and similar. When creating one, set the dates plus Warn Days and Alert Days: you’re warned as the end approaches and alerted more urgently as it gets close. See the Subscriptions article for more.

Common Questions

What counts as an Asset?
Anything you want to track or manage — physical (computers, projectors) or digital (online subscriptions).

How do I add a non-computer asset?
Use New Asset. Computers come in via the Agent; Chromebooks via Google sync.

Why can’t a Modifier affect my asset?
It’s probably Inactive. Activate it so it polls for Modifiers.

A tab I expected is missing — why?
The asset hasn’t reported that data yet (e.g., hardware or software inventory).

What’s the fastest way to find specific devices?
AI Search — type what you want in plain English.