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Subscriptions

Subscriptions track time-bound items tied to an Asset — warranties, licenses, and fees — with warning and alert reminders.

Subscriptions

A Subscription is anything time-bound and tied to an Asset that you need to keep track of. Examples include:

  • Warranties — such as a Dell server warranty.
  • Licenses — such as a Ruckus controller or SonicWall firewall license.
  • Annual fees — such as a PowerSchool or Infinite Campus hosting subscription.

Anything mapped to an Asset that has a clock on it is a good candidate for a Subscription.

Reviewing Your Subscriptions

The Subscriptions menu is an aggregator — it pulls together every Subscription in your organization for one-stop review.

Entering or Editing a Subscription

You create and edit a Subscription on the Asset it belongs to, under that asset’s Subscriptions tab. You can add a Subscription to a PC, a Chromebook, or a manually created asset. For most assets you won’t add one; the feature is most useful for high-value or sensitive items.

Getting Alerted Before a Subscription Ends

Two optional fields drive reminders:

  • Warn Days — warns you that the end is getting close.
  • Alert Days — alerts you more urgently that immediate action is needed.

Leave either blank to disable that reminder. Once per week the system raises a System Alert if you’re within Warn Days of expiration; once per day if you’re within Alert Days. Different subscriptions may warrant different windows — a server warranty might use 90 Warn / 30 Alert days, while a cloud subscription might use shorter windows. See Profile Management for how to receive these alerts by email.

Note: your organization’s K12Panel license is not a “Subscription” — it’s your License, found in Settings.

Common Questions

Where do I add a Subscription?
On the Asset’s Subscriptions tab; the Subscriptions menu just aggregates them all.

How do reminders work?
Warn Days raises a weekly alert; Alert Days raises a daily alert. Blank disables that reminder.

Can I put a Subscription on a Chromebook or manual asset?
Yes — on PCs, Chromebooks, and manually created assets.

Is my K12Panel license a Subscription?
No. That’s your License, shown in Settings.