---
title: Subscriptions
description: Subscriptions track time-bound items tied to an Asset - warranties, licenses, and fees - with warning and alert reminders.
---

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# Subscriptions

## Subscriptions track time-bound items tied to an Asset — warranties, licenses, and fees — with warning and alert reminders.

### Subscriptions

A Subscription is anything time-bound and tied to an Asset that you need to keep track of. Examples include:

- **Warranties** — such as a Dell server warranty.
- **Licenses** — such as a Ruckus controller or SonicWall firewall license.
- **Annual fees** — such as a PowerSchool or Infinite Campus hosting subscription.

Anything mapped to an Asset that has a clock on it is a good candidate for a Subscription.

### Reviewing Your Subscriptions

The Subscriptions menu is an aggregator — it pulls together every Subscription in your organization for one-stop review.

### Entering or Editing a Subscription

You create and edit a Subscription on the Asset it belongs to, under that asset’s **Subscriptions** tab. You can add a Subscription to a PC, a Chromebook, or a manually created asset. For most assets you won’t add one; the feature is most useful for high-value or sensitive items.

### Getting Alerted Before a Subscription Ends

Two optional fields drive reminders:

- **Warn Days** — warns you that the end is getting close.
- **Alert Days** — alerts you more urgently that immediate action is needed.

Leave either blank to disable that reminder. Once per week the system raises a System Alert if you’re within Warn Days of expiration; once per day if you’re within Alert Days. Different subscriptions may warrant different windows — a server warranty might use 90 Warn / 30 Alert days, while a cloud subscription might use shorter windows. See Profile Management for how to receive these alerts by email.

Note: your organization’s K12Panel license is not a “Subscription” — it’s your **License**, found in Settings.

### Common Questions

**Where do I add a Subscription?**  
On the Asset’s Subscriptions tab; the Subscriptions menu just aggregates them all.

**How do reminders work?**  
Warn Days raises a weekly alert; Alert Days raises a daily alert. Blank disables that reminder.

**Can I put a Subscription on a Chromebook or manual asset?**  
Yes — on PCs, Chromebooks, and manually created assets.

**Is my K12Panel license a Subscription?**  
No. That’s your License, shown in Settings.

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